Effective meetings

Some simple rules can help you to have a good meeting and keep owners coming back to finish business. You could circulate your meeting rules in advance. Take turns to bring the biscuits!

Before a meeting takes place, you need to circulate a meeting agenda and give people copies of any necessary papers, so they can think things over. Give your co-owners a chance to add items to the agenda and then agree how long you will spend on each item, so you don’t spend too long on the least important items..

Close meeting rules
  • be on time
  • arrive at the meeting with an open mind and positive attitude
  • put your mobile phone on silent
  • treat others with respect – no threats, no rudeness, no offensive behaviour, including racist, sexist, ageist, homophobic, or other inflammatory remarks
  • don’t interrupt
  • only one person to speak at a time
  • no side conversations
  • follow the agenda
  • keep to the topic
  • when a topic has been fully discussed, do not go back to it again later
  • say what is on your mind DURING the meeting and not afterwards
  • if you have concerns, speak to the organiser privately before the meeting

Remember to take minutes or make a list of action points and agreements that can be copied to all owners after the meeting.

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