Organising common repairs

If you are well-organised and have some knowledge of how your building is put together, you may be fine in managing smaller repairs yourself. However, for larger or more complex repairs, getting professional help is recommended and likely to save you money in the long run.

These are the steps to follow to get the best deal in repairs and make sure all owners pay their share. Use the articles linked below to navigate the process and ensure you’re following proper procedures.

  1. Identify the repairs needed (check if you need any warrants or consents)
  2. Inform owners and reach decisions
  3. Find contractors
  4. Get competitive quotes
  5. Get final agreement from other owners
  6. Owners pay in advance
  7. Sign contract with builder
  8. On-site work management
  9. Deal with on-site problems
  10. Make payment

If you are struggling to get owner agreement, see this article.

For information on protecting your position when owners sell, see this article.

When it comes to gathering the money for repairs in advance, it can be useful to have a Maintenance Account.

Download our decisions-tree guide that can be used alongside the articles below to help you navigate the common repairs process.

Download the decisions-tree guide

Identify required work
Identify required work

Sometimes, the need for repair is obvious, such as when you have a damp patch. However, planned repairs can save you money - a stitch in time saves nine. Even…

1200 800 Under One Roof
Inform owners and reach decisions
Inform owners and reach decisions

You need formal agreement from your co-owners at specific points in commissioning a repair. But, it is also good practice to keep everyone posted of progress throughout the repair process.…

1200 800 Under One Roof
Finding a trades firm
Finding a trades firm

You need to get together a long list of potential tradespeople and then check out the firms to reach your shortlist. Ask your shortlisted trade firms to give you a…

900 600 Under One Roof
Getting quotes
Getting quotes

If you need an educated guess about what a repair will cost, ask for an estimate. If you want a considered, fixed price, ask for a quote. Putting together a…

900 600 Under One Roof
Building contracts
Building contracts

You need to have a written agreement with any trade firm before you finally accept a quote and work starts on the ground. For smaller jobs, under £1,000 or so,…

1200 800 Under One Roof
Work on-site
Work on-site

There is a lot that can be done to make it easier to cope with work on-site and get the best from your chosen firm. If you have employed an…

1200 800 Under One Roof
Problems with your builder
Problems with your builder

Check your contract with the builder to see what scope you have for complaints. Use their complaints procedure first, and then escalate to their trade association complaints procedure (if they…

1200 800 Under One Roof
Health and safety
Health and safety

You have a legal responsibility to consider health and safety matters on every building contract. If you employ a professional to manage building work, they will take over all these…

1200 800 Under One Roof
Trade associations in Scotland
Trade associations in Scotland

Trade associations will register members and make, at the least, paper checks to ensure that the member is legitimate, solvent, and has appropriate qualifications. They all have an online service…

1200 800 Under One Roof

Ask for help from our team of tenement experts

Managing and maintaining a tenement building can be difficult. Under One Roof offers a free enquiry service that allows you to ask specific questions relating to your building.

Ask an expert
Newsletter
Privacy policy
Terms of service

Mid ceiling

Stone in Scotland: Past, Present and Future, A Seminar with Historic Environment Scotland

The first short talk of the day was delivered by architect Ingvar Maxwell, who explored the history of stone in Scottish buildings from the prehistoric age until the 20th century. He explained how…

1729 1257 Under One Roof

Buying and selling flats with cladding

Mortgage lenders now require that those buying flats with cladding to provide…

406 305 Under One Roof

Below ground level

Your tenement may have a basement, sometimes used for living accommodation or…

905 800 Under One Roof

Guide to energy efficiency improvements

Insulation, draught-proofing and improved glazing can save money, improve comfort and reduce…

2560 1707 Under One Roof

Insulating traditional solid walls

Recent research suggests that traditional solid stone or brick walls provide better…

2560 1707 Under One Roof

Attendance to Navigating tenement building repairs with East Lothian Council Event on 5th September

Please complete the following to confirm your attendance.

5th September - Navigating tenement building repairs
Privacy policy
Terms of service

Attendance to Preserving our tenements with East Lothian Council and Dunbar CARS on 12th September

Please complete the following to confirm your attendance.

12th September - Preserving our tenements
Privacy policy
Terms of service

Subscribe to our newsletter

Sign up to our newsletter to receive regular updates and articles on events, tenement maintenance and management, retrofit and energy efficiency, policy updates, and other tenement-related news.

Newsletter Signup
Privacy policy
Start typing
Privacy Preferences

When you visit our website, it may store information through your browser from specific services, usually in the form of cookies. Here you can change your Privacy preferences. It is worth noting that blocking some types of cookies may impact your experience on our website and the services we are able to offer. When you have made your selection please save preference and select I agree.

Our website uses cookies, mainly from 3rd party services. Define your Privacy Preferences and/or agree to our use of cookies.